Invoicing module · Included in your plan

Your owner invoices,
ready every month.

Trackivo builds each owner's invoice from their statements: management fees, cleanings, services and purchases. You issue it in your invoicing software, attach the PDF, and it lands in your owner's portal.

✓Calculated from your statements✓Works with your invoicing software✓Numbered disbursement notes
Marta López · September 2026
Ma Conciergerie
To issue
Management fee 15 % — Villa Sol322,20 €
Cleaning ×2 — Villa Sol240,00 €
Management fee 15 % — Casa Mar323,46 €
Cleaning ×2 — Casa Mar240,00 €
Taxable base1 125,66 €
IGIC 0 % (exempt)0,00 €
Total1 125,66 €
2 statements finalized ✓
Concierge invoices

No more rebuilding
invoices by hand.

As soon as your statements are finalised, Trackivo prepares the month's invoice, grouping every property of the same owner, line by line.

✓Management fees, cleanings and services, per property
✓Several properties, one invoice
✓Tax applied from your settings (VAT, IGIC or exemption with its legal notice)
✓Clear statuses: pending, ready to issue, issued
✓Automatic recalculation when a statement changes
Invoices · September 2026
4 owners
Owner
Base
Tax
Total
Status
Payment
Marta López
1 125,66 €
0,00 €
1 125,66 €
Issued · F-0012-2026
Deducted from payout
Juan Ruiz
640,00 €
44,80 €
684,80 €
To issue
Unpaid
Ana Vega
390,50 €
0,00 €
390,50 €
Pending
—
Carlos Méndez
812,00 €
56,84 €
868,84 €
To issue
Unpaid
Total issued 1 125,66 €Total to issue 1 553,64 €
Entry sheet · Marta López
To issue
Client
Marta López
CIF / NIF
X1234567A
Address
Calle del Sol 12, Arrecife
Line 1
Management fee Villa Sol — 322,20 €
Line 2
Cleaning ×2 Villa Sol — 240,00 €
Attach the issued invoice
PDF · drag and drop
Invoice no.
F-0012-2026
Date
02/10/2026
Amount
1 125,66 €
Attach invoice
📄 Invoice F-0012-2026
↺ Corrective invoice R-0001-2026
Works with your software

Your software issues.
Trackivo prepares and files.

Every invoice comes with an entry sheet: client, tax ID, address, lines and amounts, all copyable in one click. Issue the invoice in your usual software, attach the official PDF, done.

✓Entry sheet ready to copy
✓Official PDF attached and archived
✓Corrective and additional invoices, with full history
✓Payment tracking: deducted from the payout or paid by the owner
Disbursement notes

Disbursements,
without the headache.

For purchases made in the owner's name and paid upfront by the concierge, Trackivo generates a disbursement note: tax-free, outside your revenue, sequentially numbered.

✓Disbursement note PDF generated by Trackivo, numbered (SUP-2026-001…)
✓Receipts attached to every line
✓Agency model: deducted from the owner payout
✓Owner-collects model: reimbursement tracked
✓Purchases not in the owner's name are re-invoiced on the invoice
MC
Ma Conciergerie
Disbursement note SUP-2026-001
To reimburse
Recipient · Marta López
Date
Supplier
No.
Description
Amount
02/09
Mercadona
T-4821
Welcome supplies
28,89 €
08/09
Ferretería Sol
F-119
LED bulbs
14,50 €
15/09
Ikea
IKE-77
Bed linen
10,43 €
Disbursements outside the taxable base
53,82 €
To reimburse
Compliance

The right details,
on every document.

Individual or company, for the concierge and every owner
NIF, CIF, NIE, DNI, SIRET… plus VAT or IGIC number
Structured address and country
Alert when billing details are missing
1 client with incomplete billing information
Statement · Villa Sol · Sept. 2026
Finalized
Stay
Platform
Commission tax
01–05 Sep.
Airbnb
—
06–10 Sep.
Airbnb
—
12–18 Sep.
Airbnb
7,14 €
20–27 Sep.
Airbnb
9,80 €
Amount paid by the platform2 148,00 €
IGIC on Airbnb service fees (7 %)−16,94 €
Net payout2 131,06 €
Rule: IGIC · 7 % · from 08/10/2026 · booking date
Platform commissions

Airbnb's VAT on your fees,
handled.

When Airbnb charges VAT or IGIC on its service fees, Trackivo calculates it booking by booking and shows it on the statement.

✓Rate, name and effective date per platform
✓Applied by booking date or arrival date
✓Borne by the owner or the concierge, per property
✓Manual correction on any booking
Tracking

Your whole month
at a glance.

A 6- or 12-month grid, by property or by owner: finalised statements, issued and paid invoices, reimbursed disbursement notes. One click opens the document, one filter shows only what's left to do.

Property
Oct 25
Nov 25
Dec 25
Jan 26
Feb 26
Mar 26
Apr 26
May 26
Jun 26
Jul 26
Aug 26
Sep 26
Total
Villa Sol
Marta López
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
12/12
Casa Mar
Marta López
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
●
✓
11/12
Apartamento Costa
Juan Ruiz
·
·
✓
✓
✓
✓
✓
✓
✓
✓
✓
9/10
Studio Puerto
Ana Vega
✓
✓
✓
●
✓
✓
✓
✓
✓
✓
✓
10/12
No statement yet · Create the first one
·
·
·
·
·
·
·
·
·
·
·
·
—
Total
3/3
3/3
4/4
3/4
4/4
4/4
4/4
3/4
4/4
3/4
3/4
4/4
42/47
✓ Finalized● Draft Missing· Out of period
Statements: finalized, drafts, missing
Invoices: issued, paid, to issue
Disbursements: issued, reimbursed
White-label portal

Your owners find everything
in one place.

✓Invoices and corrective invoices, with their numbers
✓Disbursement notes and reimbursement status
✓Purchase invoices with receipts
✓Download every document of the year as a ZIP
Discover the owner portal →
Owner portal
Villa Sol, Casa Mar
Year 2026 ▾Download my documents for the year (ZIP)
September 2026
1 125,66 €
Paid
Invoice F-0012-2026Corrective invoice R-0001-2026
Disbursement notes
SUP-2026-001 · 53,82 €
Reimbursed
Ready when you are

Statements, invoices and disbursements,
finally together.

Included in your plan.